Framework agreement for the purchase of tableware, kitchen equipment and small electrical

Eignungskriterien

• Registration

  • •The tenderer shall be a legally established company.
  • •Documentation requirements:
  • •Norwegian companies: Company Registration Certificate.
  • •Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

• Economic and financial capacity

  • •Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
  • •Documentation requirements:
  • •The contracting authority will obtain a credit rating from Experian on its own initiative.
  • •The Contracting Authority reserves the right to obtain the company's last Annual Financial Statements including notes, the Board's Annual Reports and Audit Reports, as well as new information of relevance to the company's fiscal figures.

• Environmental management system

  • •Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract ́s environmental provisions (see contract point 7.4).
  • •This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.
  • •Documentation requirements:
  • •A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation.
  • •Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.

• Quality assurance system

  • •Tenderers shall have a relevant quality assurance system for the content of the contract.
  • •Documentation requirements:
  • •A description of the tenderer's quality assurance system.
  • •This can possibly be documented by a certificate issued by independent bodies as documentation that the tenderer fulfils quality assurance standards, for example ISO 9001:2015.

• Due diligence assessments

  • •Tenderers shall be suitable for fulfilment of contract requirements for due diligence assessments for responsible businesses, see section 7.5 of the cooperative procurement agreement.
  • •This means that the Tenderer has implemented measures and systems that are used in the Tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption.
  • •Documentation requirements:
  • •A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include:
  • •* Formal policies/policies that cover an obligation to comply with the requirements of responsible businesses.
  • •* Formal policy/guidelines for accountability for sub-suppliers/the supplier chain, (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used.
  • •* Descriptions of the tenderer's processes and routines for how the company works with due diligence assessments.
  • •* Description of how the tenderer will obtain and maintain an overview of the country of origin and production locations for the products the tenderer offers.
  • •Tenderers shall fill in Annex 4 Response Form for Requirement set A.

• Experience from equivalent assignments

  • •Tenderers shall have sufficient experience from comparable contracts.
  • •Comparable assignments means the delivery of the same type of goods to customers with several delivery points.
  • •Documentation requirements:
  • •Short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery, as well as the name of the contracting authority and a description of the assignment ́s content.

Zuschlagskriterien

• Combined evaluation price

• Quality of standard assortment

• Based on information received in market surveys, the Contracting Authority's understanding is that the climate footprint/environmental impact of this procurement will typically take place when deliveries of goods, choice of packaging as well as when choosing products.   The contracting authority ́s assessment is that it clearly gives a better climate and environmental effect in this procurement to replace the award criteria in accordance with FOA § 7-9 second paragraph with climate and environmental requirements in the requirement specification/contract, cf. the fourth section. This is because the market, after market surveys, appears as mature for the measures that the Contracting Authority has identified that can contribute to reducing the climate footprint and the environmental impact of the procurement. The requirements are therefore seen as clearly better than the award criteria alone as ensuring that the desired effect is achieved. Only using award criteria risks the market not prioritising deliveries on the measures, nor does it have any guarantee that the tender that the winner has the desired climate and environmental measures.  There are, therefore, requirements in the contract for, among other things

  • •* Use of zero emission vehicles when delivering goods
  • •* As little as possible purchase of plastic products and where necessary, BPA-free plastic certified for food contact
  • •* Minimum order requirements at the contracting authority in order to avoid many small orders with the accompanying deliveries
  • •* Requirement for a relevant environmental management system (qualification requirement).
  • •* Recycling scheme for packaging
  • •The terms in the PUBLIC Procurement Regulations § 7-9 fourth section are to be seen as fulfilled.