Framework agreement for multi-function machines (MFP) - Hire

Eignungskriterien

• Requirement: Tenderers shall have their tax, payroll tax and VAT payments in order. Documentation requirement: Tax and VAT certificate. The certificate must not be more than six months from the deadline for receipt of tenders. The certificate can be obtained electronically from Altinn. See the Skatteetaten.no for further information. Foreign tenderers: Foreign tenderers must submit equivalent certificates from their own country that show that their tax and duty payments are in order. If the authorities in the relevant country do not issue such certificates, the tenderer shall submit a statement which states that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.

• Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation requirement: The contracting authority will obtain a credit rating of the tenderer itself. The contracting authority reserves the right to obtain supplementary information about the tenderer's finances. Note: If a tenderer has a justifiable reason, they can document their economic and financial capacity by presenting other relevant documentation.

• Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation requirement: • Norwegian companies: Company Registration Certificate • Foreign companies: Proof that the company is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

• Requirement: Tenderers shall have experience from comparable assignments.c Documentation requirement: c Description of the tenderer's three most relevant assignments during the last three years. The description must include a statement of the contracting authority, gender neutral preferred with telephone and email, date of execution, value/extent as well as a description of the delivery. It is the tenderer ́s responsibility to document relevance through the description. Annex 7 can be used.

• Requirement: Tenderers shall have implemented and functioning quality assurance systems. Documentation requirement: Description of the company's quality assurance system that is implemented in the company. If a tenderer is certified in accordance with ISO 9001 or equivalent third-party verified systems, it is sufficient to enclose a copy of a valid certificate.

• Requirement: Tenderers shall have implemented a good environmental management system. Documentation requirement: Description of the environmental management system that is implemented in the entity. If a tenderer is certified in accordance with ISO 14001, EMAS, Miljøfyrtårn or equivalent third-party verified systems, it is sufficient to enclose a copy of a valid certificate.

Zuschlagskriterien

• Price: Completed Annex 3 Price Form

• Service Level Agreement

  • •Documentation:
  • •Tenderers shall, in "Annex 2 The tenderer ́s solution description", for up to 2 pages, describe a complete and binding SLA for OFA.
  • •The sla shall take into account the minimum requirements in the requirement specifications and show how the tenderer ensures high service quality.
  • •The description shall provide a binding and concise information that describes elements in an SLA that is relevant for the contracting authority for the purpose of the procurement, experienced prioritisation of us as a customer and seen in accordance with the minimum requirements in the requirement specification.
  • •Note: The tenderer ́s own general contract terms or standard SLA documents shall not be enclosed if these include terms that deviate from or are contrary to the tender documentation ́s requirements. In the event of any contradictions, the requirements in this tender documentation apply before.
  • •Evaluation:
  • •The contracting authority will assess the quality of the described service model and to what degree it demonstrates a stable and predictable operation for the administration and users. Fulfilment beyond the requirements will count positively.
  • •The evaluation will be based on the procuremental judgement and perceived value. This will give a positive rating if the responses are clear and binding.

• Quality - optimisation of machines

  • •Documentation requirement:
  • •Tenderers shall give an account in Annex 2 The tenderer ́s solution description (of up to 2 pages) of the methodology used for analysis and dimensioning of the machinery. The description shall include an account of the process with needs analysis at the start-up to contribute to each unit being awarded an appropriate model with the accompanying additional equipment and capacity, as well as how the tenderer will use actual usage data for ongoing assessments of whether the machines are properly dimensioned. Furthermore, a description shall be given of how the tenderer will provide advice on the removal, moving or relocating of sub-and over-used machines during the contract period, in dialogue with the contracting authority.
  • •Evaluation: The contracting authority will emphasise to what degree the tenderer ́s description shows a comprehensive and thoughtful methodology for dimensioning and managing the machinery in the contract period. Emphasis will be put on the tenderer's ability to use actual use data as a basis for assessments and advice, as well as to what degree the system contributes to reducing the risk of faulty dimensioned equipment.
  • •The evaluation will be based on the procurement ́s judgement and the perceived value set up against the description of the criteria as well as the objective of the procurement.
  • •The evaluation will be based on the procuremental judgement and perceived value. This will give a positive rating if the responses are clear and binding.

• Environment - Sustainable Operations

  • •Documentation requirement: Tenderers shall describe in Annex 2 the tenderer ́s solution description (of up to 2 pages) how they will ensure the most environmentally friendly operation of the machinery during the entire contract period. The description should account for the tenderer's routines for returning and recycling toners and parts, as well as how the hardware is technically adapted to keep power consumption low without liciting the users ́ work day.
  • •Evaluation: The contracting authority will emphasise to what degree the tenderer ́s description shows concrete and feasible measures that contribute to reduced resource use and lower waste in the contract period. Emphasis will be put on whether the systems appear as practical, relevant and suitable for functioning in daily operations, without unnecessary consequences for the users.
  • •The evaluation will be based on the procuremental judgement and perceived value. This will give a positive rating if the responses are clear and binding.