Event Management Services in the framework of the EIT Higher Education Institutions Initiative

Eignungskriterien

• References Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to those subject of the tendered contract. By the means of references it has to be made proof of the following (minimum requirements): - EU Institutions: The tenderer must demonstrate its experience with event management services with EU institutions, international organisations, public sector bodies, or other organisations of similar scale and complexity (minimum requirement: one reference). - Innovation and technology sector: The tenderer must demonstrate its experience with event management services in the innovation and technology sector, including organisations promoting research, innovation, entrepreneurship, technology commercialisation, digital transformation, and industrial competitiveness. For the purpose of this procurement procedure this sector is to be defined as sector in whch companies and public entities develop, manufacture and distribute technologies, e.g. software, IT, hardware, electronics, telecommunication, deep tech (minimum requirement: one reference). - In-person, hybrid, and online events: The tenderer must demonstrate its experience with international in-person, hybrid, and online events, including including conferences and workshops. (minimum requirement: one reference). Note: One reference may cover more than one of the above-mentioned exclusion criteria. Declarations must be made by using the form "Declaration of Eligibility"

• Number of employees Declaration showing the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders. Declarations must be made by using the form "Declaration of Eligibility"

• 1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU).

• Business liability insurance Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year. Declarations must be made by using the form "Declaration of Eligibility"

• Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. Declarations must be made by using the form "Declaration of Eligibility"

• Total turnover Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. Minimum requirement The tenderer must provide evidence that its total turnover for each of the last three completed financial years was at least EUR 1,000,000 (net, excl. VAT) per financial year. Declarations must be made by using the form "Declaration of Eligibility"

Zuschlagskriterien

• Total per price list: See section 6.5 of the invitation to tender. The tenderers calculate the requested prices on the basis of the Service Description and the Terms of Contract and enter these in full in the fields provided in the Price List. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.

• Quality, Expertise and Experience of the Proposed Project Team: See section 6.4.2 of the invitation to tender. The tenderer is requested to prepare a presentation of the agency's team for the contractual services covering all required roles. The presentation shall not exceed 1 DIN A4 text page (with maximum font size 11, Arial or comparable) per team member. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.

• Concept outline for an in-person commu-nity event: See section 6.4.1 of the invitation to tender. The tenderer is requested to prepare a concept with an outline for an in-person community event with the following minimum content (see table below). The outline for an in-person community event should not exceed 20 DIN A4 text pages (with maximum font size 11, Arial or comparable). The tender concept shall be prepared up in accordance with the guidelines set out in the sep-arate document "In-Person Community Event Brief." Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.