Framework agreement for the purchase of food and drink - Institutional household agreements

Eignungskriterien

• Registration

  • •The tenderer shall be a legally established company.
  • •Documentation requirements:
  • •Norwegian companies: Company Registration Certificate.
  • •Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.

• Economic and financial capacity

  • •Tenderers shall have good economic and financial capacity to be able to fulfil the contract.
  • •Documentation requirements:
  • •The contracting authority will obtain a credit rating from Experian on its own initiative.
  • •The Contracting Authority reserves the right to obtain the company's last Annual Financial Statements including notes, the Board's Annual Reports and Audit Reports, as well as new information of relevance to the company's fiscal figures.

• Environmental management system

  • •Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract ́s environmental provisions (see contract point 7.4).
  • •This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.
  • •Documentation requirements:
  • •A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation.
  • •Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.

• Quality assurance system

  • •Tenderers shall have a relevant quality assurance system for the content of the contract.
  • •Documentation requirements:
  • •A description of the tenderer's quality assurance system.
  • •This can possibly be documented by a certificate issued by independent bodies as documentation that the tenderer fulfils quality assurance standards, for example ISO 9001:2015.

• Due diligence assessments

  • •Tenderers shall be suitable for fulfilment of contract requirements for due diligence assessments for responsible businesses, see point 7.5 of the cooperative procurement agreement.
  • •This means that the Tenderer has implemented measures and systems that are used in the Tenderer's work to safeguard basic human rights and decent working conditions, as well as prevent environmental degradation and corruption.
  • •Documentation requirements:
  • •A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include:
  • •· Formal policy/guidelines that cover an obligation to comply with the requirements of responsible business.
  • •· Formal policy/guidelines for accountability for sub suppliers/supplier chain (Supplier Code of Conduct). This shall only be provided if sub-suppliers are used.
  • •· Descriptions of the tenderer ́s processes and routines for how the company works with due diligence assessments.
  • •· Description of how the tenderer will obtain and maintain an overview of the country of origin and production locations for the products that the tenderer offers.
  • •Tenderers shall fill in Annex 4 Response Form for Requirement set A. Documentation to the response form can be in English.

• Experience from comparable contracts

  • •Tenderers shall have good experience from comparable contracts. Comparable assignments means experience from public contracting authorities and/or private businesses with a large number of delivery points.
  • •Documentation requirements:
  • •Short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery, number of delivery points as well as the name of the contracting authority and a description of the assignment ́s content.

Zuschlagskriterien

• Total evaluation price for A assortment and Total evaluation price for the B assortment (secret shopping bag).

• Total total score for the share of products with marking scheme/certification