IK-EEA 056-2026 Food for nurseries and schools in Bergen municipality and cooperation partners (2nd publication)

Zuschlagskriterien

• Functionality in internet shop (e-commerce)

  • •The contracting authority aims at ensuring that food served by municipal government follows the national dietary councils and facilitates health promoting choices.
  • •Green strategy also states that the contracting authority would like to develop sustainable menu planning based on health recommendations.
  • •To support these goals, the contracting authority would like ordering in the internet shop to be intuitive and user friendly, so that it is easy to take healthy and good food choices.
  • •The contracting authority will emphasise the following functionality:
  • •Menu planning in the online store:
  • •The system ought to allow users to plan meals directly in the internet shop, with functions such as:
  • •Adjustment of recipes according to number of persons
  • •Automatic transfer of ingredients to shopping bag
  • •Option to edit and customise the ingredients in the shopping bag.
  • •Menu planning ought to facilitate a clear allergen overview, as well as be searchable for dietary considerations such as gluten-free, vegetarian and vegan. It should also state how the recipes can easily be adapted to different allergies and dietary requirements.
  • •Recipes in line with dietary advice:
  • •A positive assessment will be made if the tenderer offers his own recipes in the solution that is prepared in accordance with national dietary advice and recommendations for food and meals in nurseries and schools. In such cases the contracting authority ought to be able to choose which recipes should be available.
  • •Product marking:
  • •It should be easy for users to choose health promoting foods, as well as to make financially advantageous purchasing. The system ought, therefore, to have flexible and clear marking of products, for example:
  • •Contract products
  • •Organic products
  • •Fair trade
  • •Ultra-processed products
  • •Allergens
  • •Vegetarian/vegan
  • •Country of origin
  • •Seasonal products
  • •Other labelling schemes, for example "Nyt Norway"
  • •Ordering system:
  • •Good search functionality that makes it easy for orders to find the right product quickly and precisely. Example that you can filter on contract goods/picture marking of contract items.
  • •If a product is out of the assortment, we would like it to be in the internet shop which product it is replaced with.
  • •If a product is sold out from its assortment, we would like it to be in the online store which alternatives are available.
  • •We would like to have an option to place an order/tick that we would like to order odd/unruly fruits and vegetables.
  • •We would like to be able to extract lists of contract products in internet shop to excel lists.
  • •Option to create separate ordering lists with fixed items that can be edited.
  • •Documentation requirement: Tenderers shall describe how the offered system will safeguard the desired functionality. Pictures or illustrations of the system shall be attached.
  • •Tenderers refer to a separate annex that is uploaded under the tab "Dokumenter" in Mercell.

• Price

  • •Prices are to be filled in under the "products" tab with the export/import of price and product forms in Excel.
  • •The number of units per product is an estimate per year from statistics from Bergen municipality ́s analysis tool from 2024. Actual procurements on the contract can vary from year to year.
  • •The prices for the agreement assortment shall be net prices and regulated in accordance with the index. Net prices shall be added to price lines marked 'contract assortment' and 'net price' in the columns 'Assortment' and 'Price model'.
  • •Prices for the other assortment shall be calculated based on the tenderer ́s purchase price, with the fixed mark-up percentage stated in requirement 4.2. These prices shall be entered in price lines marked 'other assortment' and 'procurement price' in the columns 'Assortment' and 'Price model'.
  • •It is only on price lines for "Other assortment" that the column "procurement price without mark-up" and "mark-up in NOK" shall be filled in.
  • •The price lines for the other assortment are only a selection for evaluation purposes. The mark-up percentage shall apply for all products outside the contract assortment.
  • •Documentation requirement: Tenderers shall fill in prices and offered products in the price form.
  • •All prices shall be stated in NOK excluding VAT. The prices shall have a maximum of two limits. The price of each product will automatically be multiplied by the stated estimated volume.