Framework Agreement regarding procurement of 5 (five) categories of Operational Eyewear.

Eignungskriterien

• The candidate must submit the Prequalification Questionnaire (“PQQ”) with the following information

  • •A list of the 5 most significant comparable supplies that the candidate has carried out before the expiry of the deadline for application. Only references relating to supplies carried out at the time of the deadline for application will be given importance in the evaluation of the candidate’s technical and professional capacity, see below. Hence, in the case of an ongoing task, only the part of the supplies already performed at the time of the deadline for application will be included in the evaluation of the reference.
  • •Each reference is requested to include a description of the deliveries made in the form of:
  • •The description of the delivery shall include a clear specification of the supplies (Operational Eyewear within categories 1–5) to which the delivery relates, as well as the Candidate’s role(s) in performing the delivery. The reference shall further include the volume of the delivery, the date of delivery, and the name of the customer (recipient).
  • •The Candidate shall provide a sufficiently detailed description of the supplies delivered under the reference, including relevant identifying information (such as product name, model designation, type, version, item number, serial number, or equivalent) enabling the Contracting Authority to unambiguously identify the specific deliverables delivered in order to assess whether the supplies are comparable to the subject matter of the procurement and the declared category of Operational Eyewear.
  • •A reference shall be deemed comparable to the relevant category of Operational Eyewear where the deliverables, in their overall design, function, and technical specifications, correspond to the relevant category of Operational Eyewear under this procurement, as further described in section “Identification” above.
  • •The candidates are obligated to provide information regarding the date of the delivery of the reference deliveries. When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the candidate is asked to indicate how the date is specified.
  • •No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or is a group of operators (e.g., a consortium). Where more than 5 references are stated, only the most recent 5 references will be taken into account. Any additional references will be disregarded. If it is not possible to decide which references are the most recent 5 references, the references will be selected by drawing lots.
  • •In this procedure, the candidate may rely on the technical capacity of other operators to fulfil the suitability requirements. The operator(s) making its/their technical capacity available to the candidate must sign a letter of commitment, see template in the tendering system.
  • •No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for verification of the information stated in the reference, including the dates of the reference indicated.
  • •Selection criteria:
  • •The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the 5 most relevant deliveries, cf. below.
  • •The relevance assessment will be made on the basis of the extent to which the 5 references, combined, document experience in the provision of deliveries that are comparable to the main deliverables put up for tender within category 1-5.
  • •Where the Contracting Authority is unable to determine whether deliverables included in a reference delivery falls within one of the five categories of Operational Eyewear, such reference will not be taken into account in the evaluation.
  • •In the evaluation of which candidates have documented the most relevant deliveries of comparable deliverables DALO will assess the extent to which the submitted references demonstrate (in priority)
  • •(1) experience in delivering comparable Operational Eyewear within one or more of the five categories covered by this procurement, and
  • •(2) geographical context of the deliveries.
  • •More recent deliveries will be assessed more favourably than older deliveries, as they demonstrate current and relevant operational capacity.
  • •Reg. (1): The assessment of each category will consider:
  • •• The degree of correspondence between the delivered products and the requirements of this procurement within each category, including functionality and technical characteristics
  • •and
  • •• The documented volume of deliveries under the reference.
  • •Substantial documented delivery volume within Category 1 will be considered particularly positive, as it demonstrates proven capacity to supply this category at scale.
  • •Reg. (2): The geographical context of the deliveries will be taken into account, where:
  • •• Deliveries made to NATO countries will be considered the most relevant and will be assessed most favourably.
  • •• Deliveries made to NATO allied countries will also be considered positively, but will be assessed less favourably than deliveries made directly to NATO countries.
  • •• Deliveries made to non-NATO countries will be considered of comparatively lower relevance.

• The candidate must submit the Prequalification Questionnaire (“PQQ”) with the following information

  • •• The candidate’s solvency ratio for the latest 3 (three) available financial years.
  • •In this procedure, the candidate may rely on the economic and financial capacity of other operators to fulfil the suitability requirements. The operator(s) making its/their economic and financial capacity available to the candidate must sign a letter of commitment, see the template in the tendering system.
  • •If the candidate relies on the economic and financial capacity of other entities in relation to the fulfilment of requirements, see below, the candidate and the entities in question will be required by the contracting entity to undertake joint and several liability for the performance of the contract.
  • •The PQQ serves as provisional documentation that the candidate fulfils the requirements in respect of economic and financial capacity.
  • •Before the award decision is made, the candidate to whom the contracting entity intends to award the contract must submit documentation that the information stated in the PQQ is accurate.
  • •Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:
  • •• Extracts from the company’s annual reports/financial statements for the last 3 (three) available financial years documenting the company’s gross profit, or a statement of the company’s equity and assets as reflected in the annual reports/financial statements for the past 3 (three) available financial years.
  • •For groups of operators (e.g. a consortium), the information in the three latest available annual report(s)/financial statement(s) available must (on the contracting entity's request) be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g., a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
  • •Minimum requirement:
  • •As a minimum requirement, the candidate’s solvency ratio for the 3 (three) latest available financial years shall be at least 20%. The solvency ratio is calculated as the company’s total equity in relation to the company’s total assets, expressed as a percentage. Accordingly, the solvency ratio is calculated as (total equity / total assets) × 100 = solvency ratio.
  • •For groups of operators (e.g., a consortium) or where the candidate relies on the economic and financial capacity of other entities, the solvency ratio shall be calculated as the combined total equity of the candidates and such other entities in relation to their combined total assets, expressed as a percentage. In the case of a grouping of economic operators (e.g. a consortium), the solvency ratio shall be calculated as the combined total equity of the economic opera-tors in relation to their combined total assets, expressed as a percentage.
  • •The information is to be stated in the PQQ. DALO has uploaded a template (available in the electronic tender system) which can be used.

Zuschlagskriterien

• Price: The evaluation will be based on a calculation of an Evaluation Price for each offer as further described in the tender documents. On an overall basis the Evaluation Price will be calculated as the sum of the prices stated in the tenderers offer.

• Quality

  • •The Award criteria “Quality” will be evaluated on the basis of the tenderers submitted offer and the Test Specimens, as described in the tender documents.
  • •By "Quality" DALO means the way the products perform in terms of fit, function and comfort.
  • •"Quality" will be evaluated based on observations made as part of tests conducted by DALO (and users). DALO will conduct tests of the Test Specimens that the tenderer is obligated to deliver as part of the offer.